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7 November 2009
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A Guide to Sending Documents Electronically

 Delivery Items

 In Advance

 Publicity Material

 Stills

 Production Script

 Promotions

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 On Delivery Date

 Compliance Form

 I&RP OFCOM Form

 Transmission Form

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BBC Wales Delivery Site

New Compliance Policy

  • Always send your information as Microsoft Word attachments - don't send your paperwork simply as text typed or cut and pasted as part of your email
  • Your attachment filename should contain the Programme Number to which the paperwork relates.
  • Your attachment filename should always end with .doc
  • You may submit more than one .doc file in your email - if you're sending a week of paperwork for example, or sending us the Music Reporting, PasC or Scripts together
  • Each Document Type e.g. PasC, MRF or Script MUST be sent as a separate attachment file.
  • If you have more than one attachment per programme number and document type that we should index as a single file i.e. you want us to collate the pages together into one document, then please name each with ‘–1‘, ‘–2’ etc
  • If you have multiple versions of paperwork, for example, a PasC - one for national transmission and one for BBC Worldwide - then please use ’–nat’, ’–ww’ or something similar and explain in your email how you've named your files.
  • If you're sending us an amendment to a document you've already sent us before, then please add ’–amend’ to the filename
  • The case (upper or lower) of your filenaming is not important
  • With all emails, please be verbose in your explaination of documents attached - the more we know, the better the library can index your material


    • Example Filenames

    Attachment Filename
    Description of File
    LCK2983F-script-1.doc
    A 3-part script as 3 separate files which we will collate into a single file
    LCK2983F-script-2.doc
    LCK2983F-script-3.doc
    LPBE623X-mrf.doc
    A single-file Music Reporting Form document
    PNPC042N-pasc.doc
    A single-file PasC document
    BTM4139L-pasc.doc
    A single-file PasC document #1
    BTM4139L-pasc-ww.doc
    A single-file PasC document #2 - BBC Worldwide version
    LPBF806E-pasc-amend.doc
    A single-file PasC amendment document

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